GPS-Verified Check-In That Ends Time Theft and Proves Every Visit
Crews can check in and out from their phones. When location enforcement is enabled, configurable distance checks flag or block exceptions before recorded hours feed payroll calculations.
"I was there, I swear" is not a time card. Full Loop CRM's GPS-verified check-in replaces the honor system with a verifiable record of exactly when your crew arrived and left every job — and turns that record straight into accurate billing and payroll. No more padded hours, no more disputes, no more mental math at the end of the week.
The hidden cost of the honor system
When crews self-report hours, minutes get rounded up, arrivals get fudged, and payroll slowly bleeds money you never see. Worse, when a client disputes whether the job was done or how long it took, you have nothing but your word against theirs. Manual timesheets cost you twice — in inflated payroll and in lost disputes.
How GPS-Verified Check-In Works
Configurable location validation
Location enforcement is opt-in. Current defaults flag check-ins beyond 0.5 mile and block them beyond 2 miles, while allowing operators to tune thresholds for local conditions and GPS drift.
Automatic billable-hour calculation
Hours are calculated from GPS check-in and check-out times and billed in half-hour increments with a fair 10-minute grace period. Finish at 3:09 and it bills 3 hours; at 3:10 it rounds to 3.5. Fair for clients, fair for crews, and completely automatic — no timesheets to review.
One-click payroll from verified hours
Because hours are GPS-verified and pay rates are on file, payroll is a single click. Review each crew member's calculated pay and mark them paid — no spreadsheets, no manual multiplication, no reconciliation.
Proof of service on every booking
Every check-in and check-out is timestamped and stored on the booking, giving you a defensible record of each visit. Paired with before-and-after video walkthroughs, you have instant proof of both attendance and quality if a client ever disputes the work.
Accurate payroll, zero disputes, real accountability
You stop paying for hours that weren't worked, you settle client disputes with a timestamped record instead of an argument, and your crews know the clock is fair and automatic. Field accountability stops being a management headache and becomes a background fact of how the platform runs.
GPS-Verified Check-In — Frequently Asked Questions
What stops a crew member from checking in from home?
When GPS enforcement is enabled, the server compares the device and job locations, flags the configured review zone, and rejects check-ins beyond the configured hard-block distance.
Does the crew need to install an app?
No app store required. The field portal is a mobile web app (PWA) that works in any phone browser and can be saved to the home screen. Native iOS and Android apps are on the roadmap.
How are billable hours calculated from check-in times?
Automatically, in half-hour increments with a 10-minute grace period, based on the GPS check-in and check-out timestamps — so billing and payroll match the real time on site.
Can I use this to run payroll?
Yes. Verified hours multiply by each crew member's pay rate automatically, so payroll becomes a one-click review-and-approve step with no spreadsheets.
What if a client says my crew was never there?
You have a timestamped, GPS-verified check-in and check-out record on the booking — plus optional before-and-after walkthrough videos — as proof of the visit and the work.
Related Features
Scheduling
Smart Scheduling
Real-time availability, travel-time awareness, seven recurring patterns, and client self-booking — one scheduling engine instead of a spreadsheet and a group text.
Payments
One-Click Payroll
Verified hours times each worker's rate, calculated automatically — review and pay in a single click, with 1099-ready tracking built in.
AI & Sales
AI Receptionist
Your 24/7 AI-powered phone, SMS, and web-chat sales agent — answers the phone live, never voicemail — trained on your services, pricing, and availability, in English and Spanish.
Or browse the full feature overview.
Ready to Put GPS-Verified Check-In to Work?
Full Loop CRM is built for your business from the ground up — one platform that generates leads, closes them, books the work, and runs the back office. Limited partnerships available.
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